10 Best Productivity Apps to Keep You Organized at Work

10 Best Productivity Apps to Keep You Organized at Work

Nahla Davies

It's no secret that technology has made our lives a lot easier. We can now communicate with people all over the world in an instant, have customers schedule their own appointments, and even get directions to any location in a few seconds. When it comes to being productive, technology has made its mark. There are now countless apps and tools that can help us get more done in less time.

While some may be hesitant to adopt new technologies at scale, there are many benefits to using digital tools to help us be more productive.

In this article, we'll take a look at 10 of the best productivity apps for staying organized at work. Whether you're looking for a task management tool or a note-taking app, there's sure to be something here for you!

How to Choose the Perfect Productivity App

When it comes to choosing a tool to boost your productivity, there are many factors to consider. The first step is to figure out what you need to help you accomplish your goals. Do you need an app that can help you manage your tasks? Or, do you need an app that can help you take notes?

Once you know what features you need, you can start looking for options that fit your criteria. There are many different productivity apps available, so take your time and find the one that's right for you.

One thing to keep in mind is that not all tools are created equal. Some apps may be more suited for personal needs, while others might offer higher-level functionality. While two apps may offer the same feature, one may be easier to use or perform the task better than the other. So, it's important to do your research and test the apps before making a decision.

10 Best Productivity Apps for Staying Organized at Work

When it comes to organizing like an expert at work, there are many different options to choose from.

Here are 10 of the best productivity apps to help you y get organized and get more done with less stress:

1. Asana

Asana is a web and mobile work management platform that allows you to manage tasks, projects, and deadlines. This is great for staying on top of your work and ensuring that all tasks are completed on time.

We all have a lot to juggle, and it can be difficult to keep track of everything. Asana makes it easy to stay organized by allowing you to create tasks, set deadlines, and assign different projects to different people.

This is especially true if you're working remotely and want to maximize productivity while working from home. Your daily workload can easily descend into chaos if you don’t have the tools necessary to manage tasks and collaborate with your co-workers easily. Asana’s workspaces feature serves as the foundation of the tool, helping users organize by creating separate spaces for shared collaboration with different teams or clients. After setting up projects and assignments, you can use their calendar feature to sync tasks.

2. Evernote

Evernote is a note-taking app that allows you to create, edit, and share notes with others. This is great for collaborating with colleagues on projects or for taking notes during meetings. You can even create a shared notebook that you can email members of your team an invite to. Using their web clipper tool, the notebook could be used to store images for inspiration or articles that everyone would benefit from reading.

Evernote also offers a variety of features that make it easy to organize your notes, such as the ability to create notebooks, tag notes, and search for keywords.

Note-taking helps to improve productivity by keeping all your thoughts and ideas in one place. This way, you can refer to them later and share them with others if needed.

3. Google Calendar

Google Calendar is a great option to consider because it’s part of the family of Google apps. It’s a calendar app that allows you to track your schedule, set reminders and create events. This is great for staying on top of your schedule and ensuring that you don't miss any important deadlines or appointments. You can even sync multiple calendars into one – allowing you to manage your personal and professional calendars in one place.

If you're having trouble staying organized, Google Calendar can be a lifesaver. It's one of the best productivity apps out there, and it's completely free to use.

Have you ever wished you could see your entire week in one glimpse? Google Calendar makes this possible by allowing you to view your schedule in a variety of different ways. You can also set reminders for upcoming events, so you never forget an important meeting or deadline. This way, you can stay on top of your work and avoid missing anything important.

4. Trello

Trello is a project management app that teams use to collaborate boost productivity. It is a great option for those who need a simple, effective way to manage their tasks and projects. It is also free to use - making it an affordable option for small businesses and startups.

Boards, lists, and cards are Trello's basic elements. Each card might represent a single operation or the entire project on its own since additional information may be added to the back: descriptive text, files, due dates, checklists, and comments.

Trello, is a powerful tool to help project managers keep track of the progress of their team with transparency and accountability. . Who's doing what and when it's due? All of this may be seen at a glance in Trello. Additionally, the software is part of the Atlassian platform. There are a number of integrations with their other software, as well as, power-ups that sync with additional tools to help automate processes.

5. Unroll.Me

Show of hands – how many of you spend hours each day clearing out your inbox of unwanted emails and unsubscribing from sales emails. Unroll.Me is an email management app that allows you to unsubscribe from unwanted emails, create email filters and organize your inbox. This is great for decluttering your inbox and ensuring that you only receive emails that are relevant to you.

Inbox clutter is a productivity killer. It's important to keep your inbox organized so that you can quickly find and respond to important emails. Unroll.Me can help you do this by reducing your junk mail, rolling up similar emails into a single digest, and more.

Unroll.Me supports popular email platforms including Gmail and Outlook.

Imagine how much time that could save you each day. With a good email management software, you gain control of your email so you can spend more time on your high-priority work.

6. Calendly

Scheduling can be a pain, especially when you have to juggle multiple meetings and appointments. With Calendly, you can easily schedule meeting times that work for everyone involved. Simply choose your availability, send out invitations, and let Calendly handle the rest. Calendly is easy to use and contains a great interface that will save you time in the set up process.

Although Calendly is a good tool to use for simple scheduling, if your business has a large team or complex scheduling needs, you might want to consider using a more robust scheduling software like TimeTap. Here is a helpful comparison of the two softwares.

A custom solution like TimeTap helps automate a lot of the tasks associated with scheduling, freeing up your time to focus on more important things. In addition to being an appointment scheduling software, the tool offers custom forms to complete while scheduling appointments, automated text and email triggers for follow-up, payments integrations, class registrations, service offerings, a customer database and the ability to scale multiple staff, locations and departments. A tool like TimeTap is designed to automate your front office tasks in order to save your money on payroll and free your staff for more important tasks.

With more robust tools, there is a higher learning curve — which will require more time for setting up the software. However, the tool will save you more time in the long run.

7. ResuceTime

RescueTime is a time tracking app that allows you to see how you're spending your time and make changes to improve your productivity. The tool tracks your progress to monitor and provide feedback to help you accomplish your daily goals. This is great for gaining insights into your work habits and finding ways to be more efficient with your time.

When you get distracted, the tool sends you alerts to help you get back on track with your daily tasks. Additionally, the tool gives you a daily report to assess your productivity – giving you the opportunity to make changes that improve your productivity.

Need to focus on a project? This tool provides a focus feature that will block distracting websites and track your work as you focus on a particular project or task.

If you want to be more productive, you need to understand how you're spending your time. RescueTime can help you do this by tracking your activity and providing detailed reports. This information can be used to find ways to improve your productivity and work more efficiently.

8. Lastpass

How many times have you forgotten the login email to a specific software and wasted time waiting on the password reset email? Worse, sometimes those reset emails get lost or take hours to deliver. Wouldn’t it be nice if we could only remember all of our login passwords?

Lastpass is a great option that can help you keep track of all your passwords in one place. Lastpass will also generate strong passwords for you and fill in login information on websites so you don’t have to remember it all.

With Lastpass, you can share passwords with others without directly giving them your password. This is great for work collaboration, as it allows you to give others access to accounts without compromising security.

Better collaboration, easy password sharing, secure, and best of all, no more waiting for password reset emails.

9. Slack

Not every conversation needs another meeting or video call. But, waiting for a reply to an email can take days. Sometimes you just need quick communication that is faster than emails but without another meeting. Slack brings your work communication into one platform without having to use email.

Slack can be used for group chat or one-on-one messaging and it’s perfect for teams that need to stay in touch. With this tool, your company can improve work culture and communication through real-time collaboration. Create channels for different topics or start small group chats with specific peers.

Is someone not understanding what you're saying on chat? Hit the video button to make a quick call and clarify your communication with a co-worker.

Having communication tools like Slack is important for productivity as it allows team members to easily stay in touch and collaborate on projects. Who wants to have to constantly check their email when they could be using Slack?

10. Google Drive

Google Drive is a cloud storage service that allows you to store files and access them from anywhere. With Google Drive, you can easily share files and access saved projects from Google’s other collaboration tools like Docs, Slides, or Sheets. You can also use Google Drive to back up your important files and access them from any device.

If you're having trouble staying organized or keeping track of your files, Google Drive can help. It's a great way to store and share files, as well as host projects in one central location so any of your colleagues can retrieve them. You can also use it to back up your important files so you never have to worry about losing work.

There's no longer a need to email back and forth or keep track of different versions of the same file when working with others. Google Drive and related software updates in real-time. Multiple people can work in the same document and view the changes others are making. It creates a seamless way to collaborate within the same document. Google Drive makes it all so much easier.

Final Thoughts

These are just a few of the best productivity apps that can help you stay organized at work. Another helpful tip is to consider using a daily schedule to map and manage your priorities. From task management to note-taking, there are a variety of tools available to suit your needs.

However, it’s most important to find technologies that work best for you and your team. Experiment with different apps and techniques until you find a system that helps you work smarter, not harder.

Time management is an important skill to have in today’s fast-paced world. Your company may lose money if you don’t manage your time and productivity effectively. With the help of these productivity apps, you can take control of your time and get more done in less time.

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